Drop in the month's supplier invoices β PDFs or phone photos. Troy reads every line, works out the true unit cost, suggests the GL code, and flags every price move. Your team verifies, and the catalog, price trends, and month-end stay current on their own.
Invoices
Food & Beverage
Uploaded
Extracted
Reviewed
Imported
Every item on every verified invoice is tracked at its true unit cost β and compared with its last delivery, every day. Price creep shows up the morning it lands, item by item and vendor by vendor, not weeks later in a food-cost percentage.
Insights Β· Food & Beverage
Good morning. Latest receipts landed Tue, Oct 6 (9 invoices, 184 items priced). Across the catalog, 412 items now have price history; 23 moved Β±2% or more since their last delivery and 7 moved Β±5%+. Net impact at latest quantities: +$1,284 in added cost.
Items with price history
412
of 538 priced vendor items
Moved Β±2%+
23
15 up Β· 8 down
Needing attention Β±5%+
7
review before next order
Net impact at latest qty
+$1,284
Ξ Γ latest received qty
Price moves β latest vs previous receipt
Showing 7 of 23 Β· sorted by magnitude Β· unit cost is per base unit, so a pack-size change never passes for a price move.
| Item | Vendor | Last cost | New cost | Ξ % | Ξ $/unit | Ξ days | Trend |
|---|---|---|---|---|---|---|---|
Avocado, Hass #48 each Β· SKU 2290415 Β· 13 buys | Valley Produce | $1.18 Sep 29 | $1.31 Oct 6 | β²+11.0% | +$0.13 | 7 | |
Beef Tenderloin, PSMO Choice lb Β· SKU 4817203 Β· 10 buys | Harbor Foods | $14.62 Sep 22 | $15.94 Oct 6 | β²+9.0% | +$1.32 | 14 | |
Salmon Fillet, Atlantic lb Β· SKU 7731068 Β· 9 buys | Coastal Seafood | $11.40 Sep 26 | $12.20 Oct 6 | β²+7.0% | +$0.80 | 10 | |
Prosecco DOC 750ml bottle Β· SKU 9046117 Β· 8 buys | Summit Beverage | $9.75 Sep 15 | $10.25 Oct 6 | β²+5.1% | +$0.50 | 21 | |
Romaine Hearts each Β· SKU 3318820 Β· 13 buys | Valley Produce | $0.92 Oct 1 | $0.88 Oct 6 | βΌβ4.3% | β$0.04 | 5 | |
Butter, Unsalted AA lb Β· SKU 1104552 Β· 13 buys | Harbor Foods | $3.86 Sep 29 | $3.71 Oct 6 | βΌβ3.9% | β$0.15 | 7 | |
Eggs, Large Grade A dozen Β· SKU 1150036 Β· 13 buys | Harbor Foods | $2.98 Sep 29 | $3.07 Oct 6 | β²+3.0% | +$0.09 | 7 |
Watchlist β most-purchased items
Unit-cost history per base unit Β· hover a chart to read each delivery
Romaine Hearts
Valley Produce Β· each Β· 13 buys
$0.88
βΌβ4.3%Eggs, Large Grade A
Harbor Foods Β· dozen Β· 13 buys
$3.07
β²+3.0%Butter, Unsalted AA
Harbor Foods Β· lb Β· 13 buys
$3.71
βΌβ3.9%Avocado, Hass #48
Valley Produce Β· each Β· 13 buys
$1.31
β²+11.0%Do these today
As of Tue, Oct 6, 2026 Β· 538 priced items Β· 412 with history Β· source: verified invoices only
Costs are converted to a standard unit β per lb, per each, per bottle β so a new pack size never passes for a price change, and a real price change never hides behind one.
Each item's latest price is set against the delivery before it, with the full history a hover away. Moves of 2% are listed; 5% or more are flagged with their dollar impact.
A daily unit-cost movement PDF for the kitchen and a monthly trend report β top increases, top savings, and vendor accountability β for the GM and controller.
Your team keeps every decision. Troy takes the re-typing, the chasing, and the double-checking.
Before
Someone re-types prices from every vendor invoice into a spreadsheet β hours every week, and stale the day it's finished.
With Troy
Upload the invoices. Troy reads every line and unit cost, and the catalog updates itself the moment a person verifies the invoice.
Before
A vendor nudges a price up 6% and nobody notices until the monthβs food cost comes in high.
With Troy
Each item's latest price is compared to its last delivery. Moves of 2% are listed; moves of 5% or more are flagged for attention, with the dollar impact.
Before
Clipboards, then hours keying counts into a spreadsheet and chasing totals that don't tie out.
With Troy
Print QR-coded count sheets in shelf order, count on paper, and snap a photo. Troy reads the handwriting, asks you to confirm anything unclear, and the month locks into a valuation report.
Every step that matters has a person on it β nothing is hidden, and nothing goes out on its own.
Upload
Read & cost
Verify
Month-end
Troy does
Your team does
Drag in PDFs or phone photos. Scans holding several invoices are split automatically, and duplicates are caught before they count twice.
Every line arrives with its standard unit, landed unit cost, and a suggested GL code β with the reason it was chosen. Split a line across GL codes or locations when you need to.
One click. The catalog, unit costs, price trends, and reports update β and only ever from invoices a person has verified.
One workflow for every supplier invoice, every item, and every count β set up around your own outlets, storage locations, and chart of accounts.
Everyone sees what their job needs β and nothing they shouldn't.
Uploads and verifies invoices, reviews price moves, runs month-end.
Counts stock on QR count sheets at month-end, when the manager allows it.
GL-coded invoices, unit-cost trend reports, and the month-end valuation.
Month-close review β locked value by GL category and location, month over month.
Included in every package β Essentials, Pro, and Max.
The same Troy connects the work across your club β a request from one desk becomes the next step on another.
A 30-minute walkthrough on your own club β Troy runs it, and you approve.
Prefer email? info@visiontroy.com