Drop in course-maintenance and golf shop invoices — PDFs or phone photos. Troy reads every line and suggests the GL code from your club's own chart of accounts. Your team confirms, splits, or re-codes, then exports the totals by GL code for accounting.
GL Coding
Course maintenance
Uploaded
Processing
Needs review
Verified
Your team keeps every decision. Troy takes the re-typing, the chasing, and the double-checking.
Before
Someone keys each invoice line and looks up the right GL code from memory or a cheat sheet — then does it again next month.
With Troy
Troy reads every line and suggests the GL code from your own chart of accounts. Your team confirms it, or picks another.
Before
Fertilizer, chemicals, and parts from the same suppliers get coded by hand every single time.
With Troy
On course-maintenance invoices, change a code once and Troy remembers it: the next time that vendor bills the same item, it's coded your way.
Before
Adding up lines by GL code in a spreadsheet before anything can be entered in the accounting system.
With Troy
Export the totals by GL code — for one invoice or the whole set — as a CSV and a PDF, ready for accounting.
Every step that matters has a person on it — nothing is hidden, and nothing goes out on its own.
Set up
Upload
Code
Verify & export
Troy does
Your team does
Upload your chart of accounts as a CSV for each department — account number, name, and a few keywords for what belongs there.
Drop in PDFs or phone photos. Troy reads every line and suggests the code; your team confirms, splits a line across codes, or re-codes several lines at once.
A person verifies each invoice, then exports totals by GL code as a CSV and PDF for accounting.
Each department keeps its own invoices, vendors, item list, and chart of accounts — the way your department heads already own their GL codes.
Everyone sees what their job needs — and nothing they shouldn't.
Uploads course-maintenance invoices and confirms the coding.
Uploads merchandise invoices and confirms the coding.
Owns the chart of accounts and exports the totals by GL code.
Sees what each department spent, by GL code, without chasing anyone.
Included in Max, or as an add-on to Essentials or Pro. F&B invoices are coded inside F&B, in every package.
The same Troy connects the work across your club — a request from one desk becomes the next step on another.
A 30-minute walkthrough on your own club — Troy runs it, and you approve.
Prefer email? info@visiontroy.com