Tell Troy what's on — or hand it last year's calendar — and it builds every event, checking each venue for double-booking. Each member-facing event gets its invites and reminders drafted on a timeline, and the newsletter assembles itself from your department heads' articles. Nothing reaches a member until a person approves it.
Troy
Drafts it. You approve it.
Season batch · ready for approval
The moment an event is on the calendar, Troy lays out its announcement timeline — the invite, the reminder, the results. On the day each one is due, the email is already drafted and waiting for your team to review and send. Nobody has to remember when the reminder goes out.
Announcement timeline built automatically
Member-Guest Invitational
Golf event
21 days before · May 23
Invite & registration
Draft ready to review5 days before · Jun 8
Reminder / last chance
Drafted when dueEvent day · Sat, Jun 13
Member-Guest Invitational
1 day after · Jun 14
Results & thank-you
Drafted when dueSpring Wine Dinner
Dining event
14 days before · May 1
Invite
Drafted when dueEvent day · Fri, May 15
Spring Wine Dinner
Kept this one to a single invite. Members already have four club emails that week.
Re-date, turn off, or add a step any time. Once you change a plan, Troy never reshapes it.
Ready to send
Due todayFrom: Golf · To: All members
Member-Guest Invitational — registration is open
Bring a guest and join us on Saturday, June 13 for the Member-Guest Invitational. Shotgun start at 9:00 a.m., with dinner and awards to follow in the Grill Room.
Space is limited to 36 teams — register by June 6.
Drafted by Troy from the event details, in your club's colors and logo.
150
events a year at a busy club
× 2–3
emails per event: invite, reminder, results
300–450
event emails a year, each one written, timed, and remembered by someone
With VisionTroy, every one of them is already drafted and waiting in Ready to send on the day it's due. Your team reviews and approves; nobody has to remember.
A golf event gets an invite three weeks out, a last-chance reminder five days out, and results the day after. A dinner gets an invite two weeks out. Troy keeps it leaner when members already have email that week, and says why.
Each step turns into a ready-to-review email in Ready to send, written from the event's details in your club's colors and logo. Send it, schedule it, or tell Troy what to change.
Re-date a step, turn one off, or add your own. Follow your club's own lead times. Once you change a plan, Troy never reshapes it, and nothing reaches a member until a person approves it.
Your team keeps every decision. Troy takes the re-typing, the chasing, and the double-checking.
Before
Re-typing last year's booklet event by event, fixing every date, then double-checking every room by hand.
With Troy
Tell Troy, or import the PDF or CSV. Every event lands in a review grid first, and venues are checked for double-booking before anything is created.
Before
Invites, reminders, and results go out when someone remembers — and the smaller events often get nothing at all.
With Troy
Every member-facing event gets a timeline — invite, reminder, results — sized to the event and to how much email members are already getting. Drafts land in Ready to send when they're due.
Before
Chasing every department for copy, then pasting it into a layout the night before it goes out.
With Troy
Request articles from department heads in one step. They write in the app; Troy assembles them in your order, adds Events at a Glance, and publishes a branded flipbook.
Every step that matters has a person on it — nothing is hidden, and nothing goes out on its own.
Plan
Announce
Newsletter
Approve
Troy does
Your team does
Tell Troy about one event or a whole season, import a calendar you already have, or use the form. Troy drafts the events and their announcement timelines.
Events arrive as cards and announcements as drafts. Edit by hand, or tell Troy what to change — and preview the real branded email before it goes.
Approve the batch, then send each announcement now or schedule it to the minute. Nothing reaches a member until a person approves it.
Tournaments, socials, dining, member-guests, and meetings — one calendar, checked against your venues, with registration and payment built in.
Troy keeps the announcements coming on time and the newsletter coming together — your Communications Director stays in charge of what goes out.
From the first website inquiry to the final payment, with the couple following along on the VisionTroy Weddings app. Included in Max, or as an add-on.
Brief Troy the way you would a colleague — it drafts the events, the announcements, and the newsletter requests for you to approve.
Everyone sees what their job needs — and nothing they shouldn't.
Builds the calendar, manages venues, registration, and the season booklet.
Approves announcements, assembles and sends the newsletter.
Write newsletter articles and draft announcements for their department.
Runs proposals, payments, vendors, and the couple app.
Events, announcements, newsletters, and surveys are in Pro and Max. Weddings are in Max, or as an add-on.
The same Troy connects the work across your club — a request from one desk becomes the next step on another.
A 30-minute walkthrough on your own club — Troy runs it, and you approve.
Prefer email? info@visiontroy.com