Built for private golf clubs, semi-private golf clubs, country clubs, city clubs, athletic clubs, yacht clubs, tennis clubs, and resorts
Every department runs on its own system or spreadsheet, and none of them work together — so your staff become the glue. VisionTroy is the AI backbone for club operations — it runs the workflows across every department.
Troy
One backbone across every department
One request · five departments · ready for approval
A member's event gets keyed into the calendar, the F&B order, the staff schedule, and the newsletter — by hand, by different people.
Every hand-off is a chance to lose a detail: the headcount that changed, the allergy nobody passed on, the room that was already booked.
Vendor price increases, coverage gaps, and double-bookings surface after the fact — once they have already cost the club.
You don't have a software problem. You have a workflow problem — and today, your staff are the ones running every workflow by hand.
Other systems store what happened. Troy runs what's happening.
Catering Manager
Troy routes it to every department
Event
On the calendar for Dec 15
Venue
Room checked for conflicts
Kitchen
BEO with the menu, counts and allergies
Servers
Staffing request to the banquet team
Confirmation drafted for the hosts
When the work between departments carries itself, the Head Pro is on the range instead of in the office — and two things change.
The routine work carries itself — invoices, scheduling, member requests, paperwork — so your staff are with members instead of behind a screen.
Leads answered before they go cold, payments secured, and rising costs caught before they ever reach your margin.
A request, an invoice, or an inquiry comes in. Troy does the work across departments and brings it back as one action — you approve every step.
A request, invoice, or inquiry arrives. Troy reads it, checks your systems, and pulls together the details into a ready-to-go action.
— Reads the tee sheet, member record, history
You see exactly what Troy prepared — the booking, the price, the message — in your club's voice and to your standards.
— Nothing is hidden, nothing auto-sends
One click. Troy executes across your existing tools and keeps everything in sync.
— Logged with a full audit trail
Start with the workflow everybody hates, prove it, add the next.
Upload the month's invoices — Troy reads every line, suggests the GL code, tracks true unit cost, and flags every vendor price change.
Controller & F&BLearn more →Describe the function and Troy drafts the BEO from your club's own past orders. One live sheet for the whole team — publishing sends every department its copy and its staffing request.
Catering & EventsLearn more →Describe an event — or a whole season of them; Troy builds each one, drafts the BEO, and plans every announcement. Weddings run end to end, with proposals, payment plans, and a couple app on the App Store.
Events DirectorLearn more →Department heads write their articles and Troy assembles the newsletter as a branded flipbook. Every event's announcements are drafted on a timeline.
Comms DirectorLearn more →One reservation book for every service, with confirmation emails sent automatically and each member's allergies and preferences one tap away. After each service, a survey goes only to the members who dined.
Dining Room ManagerLearn more →Rich profiles, tiers, preferences, and allergies — kept current and shared across every department, not siloed in one inbox.
MembershipEvent-aware shift proposals built from your rules, demand, and labor rules. Conflicts and coverage gaps surface before you publish.
Department HeadsCourse-maintenance and golf shop invoices read line by line and coded to your own chart of accounts, learning from your corrections on course invoices. Tournaments run through Events. Your tee sheet and POS stay exactly as they are.
Superintendent & ControllerLearn more →Event, member, and dining surveys sent to the people who were actually there, with Troy summing up what came back. Ask Troy an operational question about any department and get an answer from your club's current data.
GMLearn more →Answers prospects 24/7 in your club's voice and captures qualified leads — the front door to the whole operation.
Front deskPackages are matched to your club's size and locations. No setup fees, no per-seat fees — and you can add Weddings, GL Coding, or Guest-facing Troy to Essentials or Pro whenever you're ready.
Smaller private golf clubs and semi-private golf clubs.
Includes
Mid-size private golf and country clubs, plus city and athletic clubs.
Everything in Essentials, plus
Large private golf clubs and golf resorts.
Everything in Pro, plus
Multiple clubs or locations on one platform, priced per location, with onboarding planned around your operation.
You run a club where the day never stops and every department leans on you. Here are the real concerns we hear from GMs.
A 30-minute walkthrough on your real operation — invoices, BEOs, the dining book, the newsletter, the schedule. Whatever everybody hates, Troy runs it.
Prefer email? info@visiontroy.com