The First Autonomous Private Golf Clubs Operations Platform
Meet Troy—your autonomous operations director from VisionTroy Golf. It’s the first platform in the golf industry designed as a coordinated AI planning team, not just a reporting tool. Troy handles tee sheets, events, and member questions and helps managers decide what to do with data—so your staff can focus on the member experience.
End the Member Inbox Pile-Up.
For golf admins, directors, and staff, member emails are one of the biggest daily pain points. Troy becomes your first line of response—handling the majority of messages instantly, escalating only what truly needs a human, and turning every conversation into clear sentiment insights you can act on.
Watch how Troy reduces member email volume with instant responses, smart escalation, and sentiment tracking.
Hire Specialists, Not Just Software
Each digital staff member is trained to handle a specific part of your club's operations—working autonomously to support your team and delight your members.
The Starter
Tee Time & Booking Specialist
Optimizes the tee sheet, prevents gaps, and handles member booking requests instantly.
The Planner
Event & Tournament Director
Coordinates tournaments, manages sign-ups, and handles event logistics flawlessly.
The Captain
Staff Scheduling Coordinator
Automates shifts, manages availability, and ensures optimal staff coverage 24/7.
The Concierge
Member Services & Groups
Connects players, manages groups, and provides instant answers to member inquiries.
The Merchant
Pro Shop & Inventory Manager
Monitors stock levels, automates reorders, and analyzes retail trends.
The Coach
Lesson & Instruction Coordinator
Manages pro schedules, books lessons, and tracks student development.
The Unified Member Interface
Your staff get a powerful dashboard. Your members get a beautiful, simple app that handles everything from tee times to social feeds. Both sides work in perfect sync on one platform. See what your members will hold in their hands.
Your Club's History Becomes Your AI Assistant's Brain
Train Troy on Your Club in Plain English
Upload the policies, rules, and reference files your club already maintains — things like dress codes, guest policies, membership guides, event packets, and course information. Troy learns from these so it can answer questions the way your club would.
You're not rebuilding your club from scratch. You are giving your digital staff access to the same knowledge your team relies on today, and making it instantly searchable for staff and members.
Bring the files and settings you already use — Troy turns them into a club‑specific knowledge layer your whole team can tap into.
- Uses your existing club documents and exports as training material
- Retains historical records and member preferences
- Builds a club-specific knowledge base your staff and members can rely on
- No vendor APIs required — just upload and let the AI do the work
Don't Type. Just Talk.
Troy listens. Powered by advanced voice recognition, our engine understands natural club language. Whether you're on the course or in the office, you can run complex operations just by speaking.
Hands-Free Command
Send announcements while driving a cart.
It Talks Back
Troy confirms actions and reads summaries aloud.
"Troy, draft a newsletter about the holiday schedule and send it to all members."
"Alert everyone that the course is closed due to lightning."
"Notify all members about the upcoming Member-Guest tournament."
Weeks of Coordination. Done in Seconds.
Tasks that used to require manual calls, spreadsheets, and weeks of planning are now instant. AI connects the dots between departments that traditional software keeps separate.
Planning the Spring Season
The Traditional Way
3 weeks of meetings, 40+ emails between Golf and F&B, manual conflict checks, and "Final_Schedule_v12.pdf".
With Troy AI
AI drafts the schedule based on last year's history + new dates, instantly flags department conflicts, and prepares the member announcement. Done in minutes.
Sudden Rain Delay
The Traditional Way
Pro shop tries to radio the starter, starter chases down carts, F&B wonders why the lunch rush is dead.
With Troy AI
One voice command alerts all active carts, updates the tee sheet, and notifies the kitchen to prep for an immediate lunch rush. Total coordination in seconds.
Autonomous Operators That Keep Everything — and Everyone — in Sync
Your intelligent workforce learns your operations and automates daily routines — scheduling, reminders, reporting, and follow-ups. Every department stays aligned within one consistent interface. Information flows — not frustration.
- Automates repetitive admin across departments
- Keeps calendars and data synchronized
- Adapts to each club's real workflow
- Operates privately and securely under your control
Everything the Club Does — in One Private App
Staff and members share the same connected environment. Every service, update, and interaction happens in one app built for your brand and protected for your membership.
One login, one interface, no integration gaps
Members schedule, communicate, record scores, and more
Managers oversee, approve, and analyze from the same screen
Relief for Staff. Clarity for Leadership. Delight for Members.
When operations are unified, everyone wins. Executives reclaim hours, staff get a reliable partner, and members enjoy an effortless experience.
Executives
Reclaim hours
Spend less time chasing systems and more time leading the club and its culture.
Frontline Teams
Reliable partner
Get a digital teammate that handles routine tasks, so staff can focus on members.
Boards
Real-time insight
See a clearer picture of utilization, engagement, and operations from one place.
Members
Effortless experience
Enjoy an effortless digital experience that mirrors the excellence of club life.
Private by Design. Trusted by Your Club.
This entire environment — operations system and member app — runs in your private infrastructure. Data remains encrypted, contained, and under your governance. Your digital staff, your data, your rules.
Enterprise Security
Full Data Encryption
US-Only Hosting
No Data Selling
Join the AI Leadership Circle
We are accepting 10 visionary clubs to define the new standard for intelligent operations. Secure preferred status, shape the roadmap, and lead the industry.
Club Knowledge Engine
Instant answers for staff and members using your own club documents. No manual setup required.
Smart Communications
Drafts newsletters and updates in your club’s voice. Staff always review and approve before sending.
Member Concierge App
A modern mobile experience where members can ask questions, track scores, and stay connected.
Full Staff Control
AI drafts, you decide. A dedicated interface for staff to review, edit, and approve every action.
Zero Operational Disruption
We deploy alongside your existing systems. Keep your current tee sheet and billing. We add the intelligence layer on top.
Read the 90-Day PlaybookApply for Leadership Status
Limited to 10 clubs for the 2026 cohort.
Latest from our Blog
Handling Member Complaints Without Burning Out Your Staff: A Repeatable Response Framework
Member complaints and feedback are not just “emails”—they are relationship moments that shape how your club feels. The challenge is that these moments pile up fast, and staff end up reacting instead of leading. This article lays out a repeatable response framework for handling member complaints: respond quickly, keep a consistent tone, separate routine issues from high-stakes escalations, close the loop, and track sentiment over time so you can spot patterns early. It also explains how Troy helps reduce inbox volume with instant replies, smart escalation, and sentiment insights—so your team focuses on the conversations that truly need a human.
From 30 Days to 30 Minutes: How Autonomous Ops Director "Troy" Revolutionizes Event Planning
For private clubs, annual event planning is a massive drain on time and resources—often consuming a full month of senior staff time to coordinate calendars, facilities, and departments. This article introduces "Troy," an autonomous Operations Director that transforms this process. Instead of manual scheduling, Troy can instantly draft an entire season's calendar based on historical data, automatically detecting conflicts with holidays or course maintenance. What takes a human team weeks of cross-referencing and meetings, Troy accomplishes in minutes. This massive productivity gain frees your high-value staff from administrative gridlock, allowing them to focus on elevating the member experience rather than fighting with spreadsheets.
Learn More About VisionTroy
Understand how VisionTroy Golf compares to traditional tools and why it's different
We’ve got the answers
Generic AI tools like ChatGPT are largely one-way: you ask, they answer. VisionTroy Golf is different. It is an operations and planning platform with a multi-agent system that doesn’t just know your club’s data—it can plan, coordinate, execute, and report. Its autonomous agents work together to handle tee sheets, lessons, member communications, and cross-department coordination in one ecosystem. It’s not just a Q&A tool; it’s an intelligent operations layer that gets work done and turns decisions into actions.
Think of a multi-agent system like a digital staff where each "agent" has a specific job. In a traditional setup, you juggle multiple tools—tee sheet software, lesson booking, email systems, spreadsheets, and phone calls to coordinate. With VisionTroy Golf’s multi-agent system, agents work together in one ecosystem: one can manage the tee sheet and make booking updates, another handles member notifications and sends messages, and others coordinate across departments—each completing multi-step workflows automatically. The system includes approval controls for sensitive actions (like refunds or policy changes) and keeps audit logs so you can see exactly what happened and when. That transforms software from something you use into a team that works for you, saving hours of manual coordination every week.
No. You don’t need to replace your current systems or pay for a long migration project. VisionTroy Golf includes an AI training service as part of the platform: you upload data exports from your existing tools (tee sheets, member data, operational info), and the system brings that data into VisionTroy Golf. No extra cost, no weeks of waiting, and no direct API integrations—unlike traditional software, where data migration often costs extra and can take weeks. You use the service yourself when you’re ready, and the platform deploys alongside your current systems so there’s zero disruption.
- Admins configure club settings (hours, booking windows, guest rules, etc.).
- Staff use the club knowledge assistant to answer internal and member-facing questions.
- A small group of members (10-20) gets access to the Member App to ask questions and check availability.
- You can use the AI communications assistant to draft announcements and newsletters for staff to review and send.
VisionTroy Golf is built as one operational ecosystem. Beyond the initial rollout, its autonomous agents help with tee time booking and management, staff scheduling, lesson bookings, event coordination, and member communications—all in one place instead of separate tools. The same club-specific context used for questions and communications extends to other workflows over time, with decision support that turns into execution. Rollout is phased so nothing disrupts daily operations.
VisionTroy Golf is built for private golf club management teams: General Managers coordinating departments and preparing board updates; Operations Directors managing staffing, events, and daily execution; Club Administrators handling member communications and operational logistics; and Directors of Golf / Instruction aligning lessons, play, events, and member expectations. If your team spends too much time reconciling systems and chasing information across departments, VisionTroy Golf helps consolidate planning and execution so staff can focus on the member experience.
Most clubs run operations across multiple tools—tee sheet and POS software, lesson scheduling, member communications, spreadsheets, and a constant stream of calls and emails to coordinate. Data stays siloed; decisions are reactive (based on past reports). VisionTroy Golf brings key workflows into one operational ecosystem. Autonomous agents coordinate and execute tasks—so you get predictive, AI-driven planning and actions, not just dashboards. Integration is simple: use the AI training service to upload your existing data (no direct APIs or migration fees). Traditional software records what happened; VisionTroy Golf helps decide what to do next and can take the next step for you.
Still have questions?
Learn more about how VisionTroy Golf compares to traditional tools, or contact us for personalized advice
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